Executive Assistant

Responsibilities

• Provide high-level, confidential administrative support to the Neurosurgery Chair and assigned section Chiefs
• Manage complex calendars, including scheduling appointments, preparing materials, and coordinating logistics
• Coordinate comprehensive travel arrangements and process expense reimbursements
• Serve as the primary gatekeeper and liaison for internal and external constituencies
• Oversee logistics for high-level meetings and events, including preparing agendas and supporting documents
• Conduct high-level research, create presentations, and edit executive documents
• Maintain Attendings on-call schedules using specialized software such as Qgenda and Anserve
• Assist senior leadership in coordinating academic, clinical, research, and operational tasks

Requirements

• Bachelor’s degree in Business Management or a related discipline
• 5 years of progressively responsible administrative experience in business, education, healthcare, or a similar environment
• Proficiency with Microsoft Office Suite
• Demonstrated ability to manage complex calendars and travel logistics
• Exceptional written and verbal communication skills with high-level organizational abilities
• Ability to work independently and exercise sound judgment with minimal supervision

Preferred Qualifications

• Previous experience supporting executive leadership, Department Chairs, or clinical Section Chiefs
• Proficiency with specialized scheduling and call-rotation software, specifically Qgenda and Anserve
• Proven history of maintaining strict confidentiality and professionalism in a fast-paced environment

Benefits

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans
• Employee and dependent educational benefits
• Life insurance coverage and employee discount programs

About the Company

Rutgers Biomedical and Health Sciences (RBHS) is New Jersey’s academic health center, taking an integrated approach to educating students, providing clinical care, and conducting research to improve human health. As part of Rutgers University, we are a community of healers, scientists, and scholars dedicated to medical innovation and excellence.