Executive Assistant

Responsibilities

• Manage the CEO’s complex and evolving calendar, including scheduling meetings and resolving conflicts.
• Serve as the primary point of contact between the CEO and internal/external stakeholders such as investors and clients.
• Screen, triage, and respond to correspondence, drafting communications, memos, and reports.
• Coordinate complex domestic and international travel arrangements and detailed itineraries.
• Organize leadership team meetings and executive off-sites, including agenda preparation and minute-taking.
• Manage confidential documents, contracts, and sensitive organizational information with strict discretion.
• Liaise with legal, finance, HR, and operations teams to drive cross-functional initiatives.

Requirements

• 5+ years of progressive experience supporting senior leadership, preferably in a law firm, financial institution, or professional services environment.
• Demonstrated experience managing complex executive calendars and high-volume correspondence.
• Proven track record of handling sensitive and confidential information with complete discretion.
• Superior written and verbal communication skills with the ability to draft polished, error-free correspondence.
• Advanced proficiency in Google Workspace and Microsoft Office.
• Exceptional organizational skills and the ability to manage multiple competing priorities.

Preferred Qualifications

• Experience supporting a CEO or C-suite executive in a corporate environment.
• Experience with document management systems, CRM platforms, or project management tools.
• Notary Public certification or willingness to obtain it.
• Bachelor’s degree preferred.

About the Company

For more than a century, Pyrotecnico has been engineering moments of celebration and wonder. We are the people and the pride behind world-class fireworks displays, breathtaking drone light shows, and the special effects that give live events their most electrifying moments.