Executive Assistant

Responsibilities

• Lead full-service calendar management, aligning executive time to business priorities and client commitments
• Anticipate needs and proactively plan schedules, resolving conflicts and minimizing last-minute changes
• Ensure all meetings are purpose-driven with clear agendas, objectives, and prepared materials
• Manage travel, expenses, timesheets, and administrative workflows with high accuracy
• Act as a trusted extension of leadership, maintaining awareness of evolving business needs and stakeholder priorities
• Coordinate leadership and department meetings, including logistics and action tracking
• Plan and execute internal and client-facing events, managing end-to-end logistics such as catering and technology
• Support agency programming, including town halls and leadership events, to enhance employee engagement

Requirements

• 5+ years of experience supporting senior executives, ideally within an agency or professional services environment
• Expertise in complex calendar management and prioritization across multiple stakeholders
• Strong operational and organizational skills with exceptional attention to detail
• Experience coordinating meetings, events, and cross-functional initiatives
• Excellent communication skills with the ability to represent leadership effectively
• Proficiency in Microsoft Office, Outlook, and collaboration tools like Teams
• Ability to work in a hybrid capacity in alignment with executive schedules

Benefits

• Medical, dental, and vision coverage
• 401K and disability insurance
• Parental and family care leave
• Family forming assistance
• Tuition reimbursement
• Flexible time off

About the Company

Publicis CoLab is a fully integrated, cross-discipline team within the Publicis Groupe network. We provide best-in-class services by connecting real-time data with world-class creative, content, and media. We combine the fast-paced atmosphere of a startup with the stability and experience of a global leader.