Executive Assistant, People

Responsibilities

• Provide strategic administrative support to the VP of Talent and the VP of Workplace & Real Estate
• Manage complex calendars, travel arrangements, meetings, and email correspondence
• Act as a strategic partner to leadership teams to improve team cohesion and operational planning
• Optimize executive time by managing prioritization, business needs, and task workflows
• Serve as a delegate for VPs by managing expenses, approving POs, and utilizing internal tooling
• Prepare high-quality content, presentations, and key documents for executive use
• Partner cross-functionally with the People Team and other internal stakeholders to align on projects and company milestones

Requirements

• 6+ years of experience in a senior administrative support role
• Proven experience working in a fast-paced, rapidly changing environment
• Outstanding communication skills with the ability to connect with diverse stakeholders
• Expertise in prioritization, time management, and anticipating executive needs
• Demonstrated ability to maintain strict confidentiality and reliability

Preferred Qualifications

• Experience using the Figma product suite
• Previous experience supporting Recruiting or Workplace teams
• Experience supporting large or complex global teams of 100+ people

Benefits

• Competitive salary and equity packages
• Comprehensive health, dental, and vision insurance
• Retirement plan with company contribution
• Parental leave and reproductive/family planning support
• Mental health and wellness benefits
• Generous PTO and company recharge days
• Learning & development and work-from-home stipends

About the Company

Figma is a collaborative design platform that helps teams bring ideas to life. From brainstorming and prototyping to translating designs into code, Figma empowers teams to streamline workflows and work together in real time from anywhere in the world.