Executive Assistant

Responsibilities

• Manage complex calendars for the founding team and coordinate meetings across multiple timezones
• Anticipate friction points and implement processes to ensure priorities are met
• Manage cofounders' inboxes, triaging messages and drafting responses
• Coordinate travel logistics including flights, lodging, and detailed itineraries
• Organize team dinners, offsites, and special events
• Support office operations, vendor management, and inventory tracking in collaboration with the Operations Manager

Requirements

• Experience supporting senior executives or founders in high-growth environments
• Proactive mindset with the ability to solve problems independently
• Exceptional organizational skills and ability to manage competing priorities
• Strong judgment and discretion regarding sensitive information
• Proficiency with Google Workspace, Slack, Zoom, and Notion
• Ability to work onsite in San Francisco five days per week

Preferred Qualifications

• Experience with expense management or presentation tools
• Experience with recruiting platforms
• Background in workplace operations, vendor relationships, or event planning

About the Company

A fast-growing stealth robotics company building advanced technologies to tackle complex physical-world challenges. Recently backed by a $100M Series A, the company combines cutting-edge hardware with operational intelligence to deliver measurable value in live environments.