Executive Assistant

Responsibilities

• Manage a complex professional calendar for a high-performing partner and practice group chair
• Coordinate all business travel planning and monitor email for urgent meeting requests
• Draft correspondence and manage internal and external communications
• Facilitate legal and administrative practices, including opening new matters and running conflict checks
• Support the client billing process, including reviewing bills, time entry, and expense reporting
• Coordinate administrative functions such as engagement letters and client presentations
• Assist with the coordination of speaking engagements and business development activities
• Maintain a consistent physical presence in the Washington, D.C. office to ensure seamless support

Requirements

• 10+ years of Executive Assistant experience supporting a senior-level executive
• Proficiency in Microsoft Office
• Excellent written and oral communication skills
• Ability to handle sensitive information with extreme discretion and maintain strict confidentiality
• Proven ability to perform accurately while handling multiple time-sensitive matters
• Strong problem-solving skills and the ability to work independently and proactively

Benefits

• Comprehensive medical, dental, vision, and life insurance
• 401(k) plan and profit sharing
• Generous PTO program and 10 paid holidays per year
• Family support including paid parental leave and fertility benefits
• Professional development programs and anniversary bonuses
• Wellbeing programs and lifestyle spending accounts

About the Company

Paul Hastings is a leading international law firm that provides innovative legal solutions to many of the world's top financial institutions and Fortune Global 500 companies. With a strong global presence, we seek dynamic individuals who share our commitment to service, innovation, and professional growth.