Executive Assistant, Partner Operations

Responsibilities

• Own and manage complex leadership calendars across multiple stakeholders and time zones
• Coordinate all travel logistics, including itineraries and accommodations
• Ensure leadership is logistically prepared for meetings with necessary materials
• Facilitate communication between leadership, internal teams, and external stakeholders
• Manage expense reporting and reimbursements
• Support logistics for internal meetings, convenings, and partner engagements
• Oversee general office processes including supply ordering and office environment maintenance

Requirements

• 5–10+ years of experience in an executive assistant or comparable administrative role
• Experience supporting senior leaders in professional services, nonprofit, or public affairs
• Demonstrated experience managing complex calendars and travel coordination
• Exceptional organizational skills and attention to detail
• Strong written and verbal communication skills
• Proficiency in Microsoft Office and Google Suite (specifically Outlook)
• Ability to handle sensitive information with discretion
• Bachelor’s degree preferred

Benefits

• Health, vision, and dental insurance
• Paid parental leave
• Vacation, holidays, and wellness days
• 401(k) with employer contribution
• Annual bonus opportunities

About the Company

Civitas Public Affairs Group is a values-based public affairs firm that delivers advocacy campaigns for clients addressing political and societal challenges such as climate change, democracy, and reproductive health.