Executive Assistant

Responsibilities

• Provide multifaceted administrative leadership and operational support for the Provost and the Academics and Student Experience (ASE) division.
• Manage day-to-day office operations, including calendar management for the Provost and Senior Vice President.
• Serve as the primary point of contact for the division, ensuring professional and responsive service to faculty, staff, and students.
• Lead communication efforts, including managing divisional websites, social media, and the monthly ASE & Faculty Newsletter.
• Coordinate and execute divisional annual events such as New Faculty Orientation and the Undergraduate Research Showcase.
• Support academic processes by scheduling meetings, compiling minutes, and tracking annual deadlines for sabbatical requests and unit reports.
• Monitor divisional financial accounts, reconcile expenses, and manage purchasing card activities.
• Maintain confidential files and archives in compliance with FERPA regulations.

Requirements

• Bachelor's degree and 2 years of experience OR 4 years of related experience.
• High school diploma or GED.
• Proficiency in Google Workspace (Forms, Calendar, Slides, Docs, Sheets).
• Proficiency in Microsoft Word and Excel.
• Proficiency in WordPress.

Preferred Qualifications

• Previous office management experience in a high-volume setting.
• Experience communicating effectively across multiple modalities.
• Proven track record in event planning and advanced budget management.

Benefits

• Excellent benefits package including tuition remission for employees and their dependents.
• Generous retirement plan.
• Medical and dental insurance.
• Paid vacation and sick leave.
• Major holidays off, including a Christmas/New Year’s break and extra time off during the summer.
• Qualifying employer under the Public Service Loan Forgiveness Program.

About the Company

Pacific Lutheran University (PLU) is a small, private university where caring means a bold commitment to expanding well-being, opportunity, and justice. PLU is a community dedicated to the creation and advancement of knowledge through diversity and inclusion.