Executive Assistant

Responsibilities

• Full ownership of scheduling and calendars, coordinating internal and external meetings
• Provide daily briefings and evening summaries to the President
• Manage inbox to achieve inbox zero
• Edit and draft external emails, notes, and memos
• Escort executives to meetings and manage real-time schedule adjustments
• Track follow-ups, priorities, and action items
• Lead logistics for key meetings and events, including agendas and space coordination
• Prepare digital briefing books, research, and background materials
• Proofread presentations and documents for accuracy
• Book travel including flights, lodging, and ground transport
• Submit and track expense reports
• Support reception-related duties and visitor logistics

Requirements

• Proven experience supporting senior executives or founders
• Excellent written and verbal communication skills
• Highly organized with strong problem-solving abilities
• Tech-fluent in Microsoft Office and AI tools (Claude, ChatGPT, etc.)
• Ability to handle sensitive and confidential information with discretion
• Professional presence and high emotional intelligence
• Ability to work on-site in Playa Vista five days per week
• Must be a U.S. citizen or lawful permanent resident

Benefits

• $85,000–$125,000 annual salary
• Equity participation
• Performance-based bonuses
• Medical, dental, and vision insurance
• Short- and long-term disability insurance
• Life Insurance
• 401(k) with company match
• Paid time off
• Catered lunch, snacks, and coffee

About the Company

Outpost is pioneering Earth return logistics for space, building vehicles that can return payloads from orbit safely and precisely to enable the growing space economy.