Executive Assistant & Office Operations

Responsibilities

• Own the CPTO’s calendar, ensuring priorities are aligned and time is optimized
• Coordinate complex domestic and international travel, itineraries, and expense reporting
• Drive meeting preparation by coordinating agendas, presentations, and briefing materials
• Manage inbound communications and serve as a trusted point of contact for the CPTO
• Handle highly confidential information with professionalism and discretion
• Oversee day-to-day operations of the San Mateo office, including vendor and supply management
• Coordinate executive visits, onsite meetings, team events, and office logistics
• Partner with IT, Facilities, People Operations, and Finance to support onboarding and workspace planning

Requirements

• 4–6 years supporting senior executives, ideally in a fast-paced technology company
• Experience managing complex executive calendars and travel
• Experience overseeing office operations, workplace services, or facilities coordination
• Exceptional organizational skills and attention to detail
• Excellent written and verbal communication skills
• Strong judgment and discretion with sensitive information
• Proficiency with modern productivity and collaboration tools

Benefits

• Competitive Salary
• Generous Medical (Blue Cross Blue Shield), Dental, Vision and company-paid Life Insurance
• Company contributions to employee Health Savings Accounts (HSA)
• 401k Plan with Safe Harbor company-matching
• Flexible vacation policy and paid company holidays
• Company-provided technology package
• Relocation assistance where applicable

About the Company

Beast Industries is a multifaceted media and entertainment company founded by Jimmy Donaldson, popularly known as MrBeast. The company operates across digital media, philanthropy, consumer products, and innovative business initiatives with a mission to entertain, inspire, and create significant social impact.