Executive Assistant/Office Manager

Responsibilities

• Manage complex calendars, including conference calls, video conferences, team training events, and client meetings
• Arrange comprehensive travel bookings, itineraries, and visa coordination
• Support office administration by ordering supplies, handling mail, and managing conference logistics
• Coordinate with facility management and IT support to ensure smooth office operations
• Assist in coordinating Perth office client marketing events
• Coordinate the production of professional presentation and report materials
• Assist with finance management, including the processing of invoices and expenses

Requirements

• Successful administrative experience within a fast-paced, large enterprise environment
• Proficiency in Microsoft Office suite (Outlook, Word, PowerPoint, and Excel)
• Strong written and verbal communication skills
• Exceptional attention to detail and the ability to multitask seamlessly
• Ability to build professional relationships with internal and external stakeholders
• A flexible, adaptable, and proactive "can-do" attitude
• Comfort interacting with colleagues at all levels, from Graduates to senior bankers

About the Company

UBS is a leading global wealth manager and the leading universal bank in Switzerland. We provide diversified asset management solutions and focused investment banking capabilities. Headquartered in Zurich, UBS is present in more than 50 markets around the globe, placing collaboration at the heart of everything we do.