Executive Assistant/Office Manager

Responsibilities

• Provide high-level administrative and executive support to the COO of Ceremony of Roses, including calendar, inbox, and travel management.
• Oversee daily operations of the Culver City office, including supply procurement, snack/beverage stocking, and mail distribution.
• Manage office logistics such as floor plans, seating charts, and new employee onboarding (badge access, parking, and workspace setup).
• Plan and execute company-wide events, including artist/industry events, team building, and holiday parties, while managing budgets and vendor relations.
• Handle financial administrative tasks including expense reporting in Concur, processing invoices, and reconciling AMEX statements.
• Coordinate with Production and Product Development teams to ensure showroom and production spaces are organized and maintained.
• Prepare presentations, data collections, and reports using PowerPoint and Excel.

Requirements

• 2+ years of experience in an administrative or executive assistant role (experience in the music industry is preferred).
• Proficiency in Microsoft Office Suite (Excel, Outlook, PowerPoint, Word).
• Strong written and verbal communication skills.
• Highly organized with exceptional attention to detail and a proactive approach to problem-solving.
• Ability to handle confidential information with extreme discretion.
• Flexibility with working hours to meet business needs.

Preferred Qualifications

• Bachelor's Degree.
• Experience with Concur, Asana, or BOX.
• A hospitality-focused approach to interacting with artists and industry professionals.

Benefits

• Comprehensive medical, dental, vision, life, and disability coverage.
• 401K with employer matching.
• Inclusive and collaborative global community.
• Professional growth and development opportunities.
• Time off for a winter recess.
• Various voluntary benefits including mental health resources, fertility coverage, and caregiver leave.

About the Company

Sony Music Entertainment fuels the creative journey, playing a pioneering role in music history. We support a diverse roster of international superstars, developing artists, and visionary creators across more than 70 countries. At the intersection of music, entertainment, and technology, we provide the tools and insights that help artists push creative boundaries.