Executive Assistant & Office Manager

About the Company

Founded in 2024 and headquartered in Signal Hill, California, Karman Industries is at the forefront of revolutionizing industrial thermal energy. Our mission is to electrify global thermal systems across data centers, manufacturing, and energy industries.

Responsibilities

• Partner closely with the CEO to manage complex, multi-timezone calendars
• Coordinate internal and external meetings, including board meetings and investor calls
• Own end-to-end travel logistics, accommodations, and expense reporting
• Triage C-Suite email and draft responses
• Manage vendor relationships, service contracts, and facilities needs
• Own office supply and inventory management
• Coordinate new hire onboarding logistics including workspace and equipment setup
• Plan and execute company events, offsites, and culture programming
• Manage onsite visitor experience and VIP hospitality
• Manage branded merchandise and swag programs

Requirements

• Experience managing complex executive calendars and travel logistics
• Proficiency with Outlook, JIRA, Teams, and SharePoint
• Ability to manage office operations and vendor relationships
• Strong organizational and proactive problem-solving skills