Executive Assistant & Office Manager

Responsibilities

• Own and protect leadership calendars, including inbox triage and meeting preparation
• Manage Antwerp and London office operations, including vendors, supplies, and equipment
• Plan and execute founder travel, quarterly team offsites, and customer visits
• Drive company culture through team-building events, rituals, and internal communications
• Coordinate logistics for all-hands, town halls, and recruiting on-site days

Requirements

• 3-5+ years supporting senior executives or founders in high-growth startups
• Proven track record in calendar, inbox, and travel management
• Experience using AI tools like Claude or ChatGPT to enhance productivity
• Experience in office management, vendor relations, and event planning
• Excellent written communication skills in English
• Proficiency in Google Workspace, Slack, Notion, and expense platforms
• Based in London or Antwerp

Preferred Qualifications

• Experience in a fast-paced scale-up environment
• Ability to create lightweight playbooks and operational templates

Benefits

• Meaningful equity upside
• Private health coverage
• Enhanced employer pension contribution
• Regular social events and twice-yearly off-sites
• Referral bonus up to $5,000

About the Company

Conveo is a YC-backed AI research platform enabling fast, affordable, and high-quality consumer and B2B research for global brands like Unilever and Google.