Executive Assistant

Responsibilities

• Manage calendars for the executive and leadership team, including scheduling appointments, meetings, and travel arrangements
• Serve as a primary point of contact for the executive team by screening calls and emails and responding to inquiries
• Conduct research and gather information to support C-suite executives in decision-making and problem-solving
• Prepare and maintain documents, including reports, agendas, and presentations
• Handle administrative tasks such as ordering office supplies, managing vendor relationships, and preparing POs and invoices
• Coordinate weekly company-wide calls and manage travel logistics

Requirements

• 3-5 years of administrative experience
• Proficiency in Microsoft Office Suite
• Strong organizational skills with high attention to detail
• Excellent oral and written communication skills
• Ability to manage multiple projects simultaneously and handle confidential information with discretion
• Flexibility to work weekends or holidays as needed and willingness to travel domestically (0-15%)

Preferred Qualifications

• Previous experience in event planning

About the Company

Octagon is the global sports, entertainment, and experiential marketing arm of the Interpublic Group. Recognized as one of the “Best Places to Work in Sports,” we act as "Playmakers," finding bold ways to create impact for our clients and talent across the world of sports and culture.