Executive Assistant

Responsibilities

• Provide extensive calendaring and scheduling for the editor-in-chief and internal/external meetings
• Facilitate regular editorial meetings and manage relevant resources
• Plan domestic and international business travel, including complex itineraries
• Process executive expenses and manage the magazine's corporate card and invoices
• Oversee daily newsroom operations and welcome new staff members
• Support office culture and facilitate student group tours
• Manage shipping, vendor subscriptions, and publication memberships
• Assist with awards submissions and coordinate monthly all-hands meetings

Requirements

• 2+ years of experience in the media industry
• Experience assisting executives in a fast-paced environment
• Proficiency with Mac computers and Google Apps Suite (including Google Calendar)
• Strong sense of ethics, integrity, and discretion
• Ability to manage complex problems and meet tight deadlines
• Proven ability to work independently and use initiative

About the Company

New York Magazine is part of Vox Media, a leading modern media company. The brand includes groundbreaking publications such as New York, Intelligencer, the Cut, Vulture, The Strategist, Curbed, and Grub Street.