Executive Assistant

Responsibilities

• Act as a strategic partner to the Chief Marketing Officer (CMO), managing complex, rapidly shifting calendars and optimizing daily schedules.
• Serve as the first line of defense for executive communications, monitoring inboxes and drafting high-quality responses.
• Lead the planning and execution of marketing offsites, company culture events, and major team gatherings, including venue sourcing and logistics.
• Manage marketing operations, including vendor contract routing, purchase orders, and invoice approvals through legal and finance channels.
• Oversee marketing asset management, including inventory for collateral, promotional merchandise, and shipment logistics.
• Drive team culture and engagement by acting as a cultural pillar for the marketing organization.

Requirements

• 4–7+ years of experience as an Executive Assistant, Operations Coordinator, or in a similar high-growth environment.
• Master-level proficiency with Google Workspace (Gmail, Calendar, Drive, Slides, Sheets) and Slack.
• Proven experience managing event logistics, offsites, and complex travel/meeting coordination.
• Exceptional written and verbal communication skills with high emotional intelligence.
• Ability to work in a hybrid capacity in the Bay Area (San Francisco or Palo Alto).
• Valid driver’s license and a valid passport for domestic and international travel.

About the Company

Navan is the global AI-powered business travel and expense management platform that makes travel easy for frequent travelers. Powering travel programs at more than 10,000 companies, Navan simplifies travel, payments, and expense management with intuitive tools and automated workflows.