Executive Assistant

Responsibilities

• Act as the primary point of contact for the Chairman with internal and external stakeholders
• Manage and coordinate the Chairman’s calendar, meetings, appointments, and travel schedules
• Prepare agendas, briefing materials, presentations, and supporting documents
• Attend meetings, record minutes, track action items, and ensure timely follow-up
• Manage correspondence, emails, and document flow on behalf of the Chairman
• Coordinate travel arrangements, logistics, and expense tracking
• Support the Senior Management Office with scheduling, documentation, and reporting
• Facilitate communication and coordination between senior leadership and internal teams
• Maintain structured digital and physical filing systems

Requirements

• Bachelor’s degree in Business Administration, Management, or a related field
• 2-5 years of experience in an Executive Assistant or similar role supporting C-level executives
• Proficiency in Microsoft Office and Google Workspace
• Strong organizational, time-management, and prioritization skills
• Excellent written and verbal communication skills
• High level of discretion and integrity when handling confidential information
• Strong attention to detail and accuracy in documentation and data entry

About the Company

MindBase Education is a dynamic and forward-thinking organization deeply committed to fostering the holistic development of students. We recognize the transformative power of education and are driven by a passion to empower students not just academically, but also personally and professionally.