Executive Assistant

Responsibilities

• Manage the VP’s complex calendar, prioritizing meetings and resolving scheduling conflicts across multiple time zones.
• Organize intricate international and domestic travel, including flight bookings, hotel accommodations, visas, and expense reports.
• Prepare executive-level presentations, briefing documents, agendas, and background research.
• Act as a gatekeeper for the VP, screening emails and prioritizing competing demands based on business impact.
• Track ongoing activities and action items to ensure follow-through on key deadlines and commitments.
• Coordinate special projects, department activities, and events such as workshops, conferences, and off-site meetings.
• Manage contract reviews, signatures, and the documentation of executed contracts.

Requirements

• Associate’s or Bachelor’s degree in Business Administration or a related field.
• 3+ years of relevant work experience in office administration and executive support.
• Proficiency in productivity tools including Microsoft Teams, Excel, PowerPoint, Jira, and Confluence.
• Basic knowledge of budgeting and finance.
• Strong organizational, communication, and project coordination skills.
• Ability to handle confidential information with high discretion and integrity.
• Valid US Driver's License.

Preferred Qualifications

• German language skills.
• Experience working within a global company.
• Familiarity with Mercedes-Benz or Daimler AG organizational processes.

Benefits

• Medical, dental, and vision insurance for employees and their families.
• 401(k) with employer match.
• Flexible paid time off, sick time, and parental leave.
• Up to 15 company-paid holidays.
• Tuition assistance and wellness/fitness reimbursement programs.

About the Company

Mercedes-Benz Research & Development North America (MBRDNA) delivers world-class automotive technologies that push the boundaries of innovation. Our teams use cutting-edge software and AI to enhance the driving experience and reduce environmental impact, creating the digital ecosystems of the future.