Executive Assistant & Marketing Coordinator

Responsibilities

• Provide high-level executive support to the Head of Marketing & Communications and two other senior leaders
• Manage complex diaries across multiple time zones and coordinate international travel, including visa applications
• Handle expense administration and reimbursement processes using Concur
• Support the Marketing & Communications team with guest management for major events, such as the Australian Open
• Coordinate logistics for internal and external meetings, employee town halls, and client-facing events
• Track actions, deadlines, and follow-ups to ensure senior leaders meet their commitments
• Manage confidential and sensitive information with the highest level of discretion

Requirements

• 8+ years of professional experience, preferably within a corporate environment
• Proven experience providing senior executive support in a fast-paced setting
• Experience managing complex events and guest coordination processes
• Proficiency in Microsoft Office and administrative systems like Concur
• Exceptional written and verbal communication skills with strong stakeholder management abilities
• Ability to manage multiple competing priorities with accuracy and composure

Preferred Qualifications

• Relevant tertiary qualification in Business Administration, Marketing, Communications, or a related field

About the Company

Chubb is a leading global insurance company. We provide a wide range of insurance products and services to individuals and businesses, focusing on delivering exceptional standards of support and professionalism across our international teams.