Executive Assistant, Marketing & Communications

Responsibilities

• Provide core administrative support to the Vice President of Marketing and Communications, including calendar management and prioritizing time through clear communication with stakeholders.
• Coordinate complex domestic and international travel arrangements, including hotels, transportation, and restaurant reservations.
• Manage expense reports via Concur and oversee the department's T&E budget and bill payments.
• Assist in planning and executing large-scale meetings, off-site events, and company seminars.
• Maintain the VP's workspace, manage supplies, and coordinate catering for meetings.
• Prepare Excel spreadsheets, PowerPoint presentations, and consolidate strategic materials from direct reports.
• Support team onboarding, coordinate end-of-year gifting, and manage departmental celebrations.

Requirements

• Bachelor's degree.
• Minimum of one year of experience providing support to high-level Executives.
• Advanced proficiency in Microsoft Office (Excel and PowerPoint).
• Strong written and verbal communication skills.
• Exceptional organizational, time management, and attention to detail.
• Ability to handle confidential and sensitive matters with high discretion.
• Flexibility to work early mornings, late nights, or weekends as needed and travel for business.

Preferred Qualifications

• Experience with SAP.
• Fluency in French.

About the Company

Van Cleef & Arpels is a High Jewelry Maison with a strong heritage, dedicated to exceptional know-how and creativity. As part of the Richemont Group, we foster an enchanting environment where passion and expertise meet to deliver excellence in luxury.