Executive Assistant

Responsibilities

• Manage the line manager’s calendar, meetings, travel arrangements, and logistics to ensure effective scheduling.
• Handle incoming and outgoing correspondence, calls, documents, and visitor management.
• Provide comprehensive administrative support, including document preparation, meeting minutes, and filing systems.
• Facilitate communication and follow-ups with internal and external stakeholders to ensure alignment on tasks and deadlines.
• Ensure compliance with divisional policies, procedures, and regulatory standards.
• Contribute to operational efficiency and continuous improvement within the office workflow.

Requirements

• Diploma in Secretarial Studies with 2+ years of relevant experience OR a Bachelor’s degree in a relevant field.
• Minimum of 4 years of experience as a Senior Administrative Assistant OR at least 2 years of experience as a Personal Assistant to CXO-level executives.
• Proficiency in meeting coordination and professional document preparation.
• Strong communication and stakeholder management skills.
• Ability to maintain high levels of professionalism and confidentiality.

About the Company

M42 delivers comprehensive healthcare services across the full continuum of care, leveraging cutting-edge health technologies and precision medicine. As part of the M42 network, Amana Healthcare is a leading long-term care and rehabilitation provider in the Middle East and GCC, dedicated to delivering high-quality, patient-centered care.