Executive Assistant

Responsibilities

• Plan and coordinate meetings, calendars, and activities
• Prepare presentations, reports, and decision support documents
• Support the CEO and management team with daily administrative tasks
• Coordinate management work and annual cycles including agendas, protocols, and follow-ups
• Prepare and administer board meetings, including summons, documentation, and minutes
• Handle internal and external contacts professionally
• Support projects and other tasks as needed
• Contribute to developing and simplifying workflows and routines

Requirements

• Experience in a similar role such as executive assistant, CEO assistant, or qualified administrator
• Very good proficiency in Swedish and good English
• Strong administrative skills in handling documents, meetings, and follow-ups
• Ability to work structured and ensure quality in administrative processes
• Strong digital skills and experience with Microsoft Office

Preferred Qualifications

• Experience working closely with management or in a large organization
• Experience with board work or board administration
• Experience working in an organization with certified management systems or document-controlled processes
• Knowledge of quality work, governing documents, and business development

About the Company

Luleå Hamn is Luleå and Norrbotten's sustainable link to the world, serving as a vital enabler for industry and business in the north.