Executive Assistant

Responsibilities

• Manage the COO's calendar, including scheduling meetings, appointments, and complex travel arrangements.
• Act as a primary liaison between the COO and internal/external stakeholders to facilitate smooth communication.
• Prepare meeting agendas, briefing materials, presentations, and executive reports.
• Coordinate cross-functional meetings and track action items to ensure completion.
• Assist in tracking strategic initiatives, monitoring project milestones, and preparing status dashboards.
• Organize executive meetings, leadership offsites, and board-related activities.
• Maintain confidential records and handle sensitive information with the highest level of discretion.
• Manage travel expenses and support budget tracking and vendor coordination.

Requirements

• Bachelor's degree in Business Administration, Management, Communications, or a related field.
• 5+ years of experience supporting C-level executives in a fast-paced corporate environment.
• Advanced proficiency in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook).
• Hands-on experience with collaboration tools such as Teams, Slack, Asana, or Monday.com.
• Exceptional organizational, time-management, and multitasking skills.
• Strong written and verbal communication abilities with high attention to detail.

Preferred Qualifications

• Previous experience specifically supporting a COO or CEO.
• Strong business acumen and an understanding of operational priorities.
• Proven ability to anticipate executive needs and proactively resolve issues.

About the Company

Jeebly is a dynamic organization focused on delivering efficient operational solutions and excellence in service.