Executive Assistant & Information Management Officer

Responsibilities

• Plan and coordinate Directorate and POM meetings, including agenda tracking, document preparation, and logistical arrangements
• Draft and circulate concise minutes of meetings and summary documents
• Provide administrative and technical support to the Head of Institutional Readiness, Crisis Response and Learning (HoIRCL)
• Manage information flows and team spaces with high levels of confidentiality and discretion
• Review and propose improvements to information management processes, practices, and tools
• Maintain the annual planning calendar and ensure accurate Intranet content for relevant bodies
• Coordinate internal audit processes, including setting timelines and drafting executive summaries

Requirements

• Bachelor's degree
• At least 5 years of professional experience in an executive-level support function
• Fluency in both English and French
• Strong drafting skills for minutes and document summaries
• Proficiency in MS Office and SharePoint
• Proven ability to manage competing priorities and work effectively under pressure
• Strong organizational skills and the ability to work with a high degree of autonomy

Preferred Qualifications

• Experience in diplomatic protocol
• Ability to support and accompany organizational change within a team
• Experience with institutional tools such as PMT, IRIS, or Anaplan

About the Company

Since 1863, the International Committee of the Red Cross (ICRC) has worked to relieve suffering and preserve human dignity during war and armed violence. Alongside our Red Cross and Red Crescent partners, we deliver life-saving aid across front lines and strive to reconnect families and locate missing people.