Executive Assistant

Responsibilities

• Provide telephone and physical reception for clients and candidates
• Coordinate general administrative management of the site with various providers
• Organize travel for management and managers
• Manage employee medical visits via the Pôle Santé Travail platform
• Manage temporary staff activity including needs, purchase orders, and follow-ups
• Assist the recruitment team with occasional sourcing and candidate contact
• Register employees for integration campuses and training sessions
• Manage internal communication and employer brand animation (newsletters, welcome booklets)
• Organize internal events and employee services

Requirements

• Minimum Bac +2 degree in Support Assistant Manager or Business Administration
• Experience in office management or executive assistant roles
• Versatile and organized personality
• Ability to participate in various projects

Benefits

• 50% health insurance coverage
• 50% transportation reimbursement
• Restaurant vouchers (€9.50 with 60% employer contribution)
• Referral bonuses up to €1000
• CSE benefits and training institute access

About the Company

HELPLINE is a French Digital Services Company (ESN) that has been supporting IT departments and business units in their digital transformation projects since 1994. With 3,600 specialists operating in 6 countries, the company focuses on collective intelligence and innovation.