Executive Assistant

Responsibilities

• Coordinate Divisional and CG Board pack processes, including collation and version control
• Provide administrative support for Board meetings, including agenda coordination and minute taking
• Manage diaries for divisional board members and prioritize meetings
• Handle meeting and event logistics such as room bookings, catering, and travel coordination
• Collate email queries and approval requests for senior leaders
• Administer DocuSign workflows and manage documents via SharePoint and Teams
• Maintain Microsoft Teams channels and support divisional communications

Requirements

• Proven experience as an Executive PA or Senior EA supporting CEOs or senior leadership
• Strong diary management and meeting coordination skills
• Excellent organizational skills and attention to detail
• Proficiency with Microsoft Office 365 (Outlook, Word, PowerPoint, Teams, SharePoint)
• Practical experience using Microsoft Copilot for business tasks
• High levels of discretion and professionalism

Benefits

• 25 days annual leave plus 8 Bank Holidays
• Company bonus scheme
• Private Medical Cover via Bupa
• Pension scheme with 5% employee and 8% employer contribution
• Life Assurance (4x annual salary)
• Employee Assistance Programme
• Eye Care Vouchers
• Reward & Recognition programmes
• Everyday discounts via benefit platform

About the Company

Great Bear (Part of the Culina Group) provides distribution services to FMCG clients through a site-level empowered culture.