Executive Assistant

Responsibilities

• Provide comprehensive administrative, operational, and personal support to partners and practice groups.
• Manage complex calendars, schedule meetings, and coordinate venue, AV, and catering requirements.
• Arrange detailed domestic and international travel itineraries, including transportation, accommodation, and visa support.
• Prepare, format, and finalize legal documents and correspondence with high attention to detail and accuracy.
• Act as a primary point of contact for the practice group, managing information flow and screening communications.
• Support client billing processes and manage expense reports for timely reimbursement.
• Facilitate new client/matter intake processes, including AML, conflicts, and sanctions checks.
• Maintain client management databases (CRM) and ensure accurate time entry for the practice group.

Requirements

• Proven legal secretarial experience within a US law firm environment.
• College diploma.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), including advanced formatting and templates.
• Experience using document management systems (e.g., iManage) and Adobe Acrobat.
• Experience with client management databases and CRM tools.
• Strong interpersonal, communication, and organizational skills with the ability to handle confidential information with discretion.
• Ability to work core business hours with flexibility for overtime as required by business needs.

About the Company

Gibson Dunn is a leading global law firm advising clients on significant transactions and disputes. Our exceptional teams craft and deploy creative legal strategies that are meticulously tailored to every matter, however complex or high-stakes. The firm’s work is distinguished by a unique combination of precision and vision.