Executive Assistant

Responsibilities

• Provide high-level administrative support to the President and CEO of Ford Australia and New Zealand
• Proactively manage and optimize the CEO's complex, high-priority schedule and calendar
• Organize executive-level meetings, including preparing agendas and securing necessary resources
• Manage incoming and outgoing communications for the CEO’s office with diplomacy and professionalism
• Plan and execute comprehensive domestic and international travel arrangements and detailed itineraries
• Oversee day-to-day operations of the Richmond office to ensure a safe, clean, and professional environment
• Coordinate onsite events, including catering, room bookings, and visitor logistics
• Maintain strict confidentiality regarding sensitive business, financial, and personnel information
• Conduct weekly safety audits and participate in safety committee meetings to ensure compliance

Requirements

• Proven experience providing high-level administrative support to a CEO or senior leadership team
• Exceptional time-management skills and the ability to balance competing demands in a fast-paced environment
• Excellent written and verbal communication skills with the ability to interact with senior stakeholders
• Strong business acumen and project management skills
• Proficiency in the Microsoft 365 suite, including advanced PowerPoint skills
• Demonstrated ability to handle sensitive information with absolute discretion and professionalism

Benefits

• Flexible work arrangements (hybrid model)
• Discounted lease car options
• Growth and development opportunities via internal and external training
• Paid parental leave from day one
• Comprehensive Employee Assistance Program and wellness programs
• Paid volunteer days

About the Company

Ford Australia is a leading automotive employer, dedicated to delivering smarter, more connected vehicles. As a key global development hub, our local teams lead the creation of iconic models like the Ranger and Everest. We are committed to innovation, customer focus, and building long-term careers for our talented workforce.