Executive Assistant

Responsibilities

• Manage day-to-day calendars to optimize executive time and ensure preparation for all meetings and priorities
• Coordinate internal and external meetings, including luncheon planning and travel logistics
• Book domestic and international travel in alignment with company policy, including managing visas and documentation
• Ensure timely submission of expenses and review expense reports for the executive's direct reports
• Execute special projects and serve as a key point of contact to ensure departmental goals and milestones are met
• Contribute to leadership meetings by taking notes and tracking action items
• Conduct research and compile statistical reports and presentations
• Act as a gatekeeper for inquiries from customers, employees, and senior leadership
• Handle budgets, bill paying, and the maintenance of supplies and equipment
• Assist with onboarding and training new team members

Requirements

• 4-5+ years of experience as an Executive Assistant supporting senior-level executives
• Strong time management, problem-solving, and multitasking skills
• Proven experience coordinating complex domestic and international travel and agendas
• Proficiency with Microsoft Office, Microsoft Teams, and Zoom
• Ability to travel approximately 10%

Benefits

• Full range of medical, dental, and vision plans
• Life Insurance, Short-term, and Long-term Disability
• Matching 401(k) contributions
• Vacation and paid sick time
• Tuition reimbursement

About the Company

Flex is the diversified manufacturing partner of choice that helps market-leading brands design, build, and deliver innovative products that improve the world. We offer a respectful, inclusive, and collaborative environment where you can invest in your professional growth.