Executive Assistant

Responsibilities

• Manage complex calendars across multiple time zones and prioritize strategic meetings
• Coordinate domestic and international travel, including flights, accommodations, and detailed itineraries
• Prepare executive briefing materials, presentations, and meeting agendas
• Screen and prioritize incoming communications
• Handle expense reports, reimbursements, and budget tracking
• Maintain investor database in Salesforce CRM with accuracy
• Track investor communications, meeting notes, and follow-up items
• Generate reports and analytics from Salesforce for pipeline management
• Coordinate investor meetings, site visits, and quarterly update calls
• Organize internal and external meetings, including logistics and technology setup
• Coordinate fundraising activities, investor roadshows, and capital raising events
• Take meeting minutes and distribute action items

Requirements

• 3+ years of experience as an Executive Assistant supporting C-level or senior leadership
• Proficiency with AI tools such as Claude, ChatGPT, Copilot, or Gemini
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Experience with virtual meeting platforms like Zoom, Teams, or WebEx
• Bachelor's degree preferred
• Experience in financial services, private equity, real estate investment, or investor relations strongly preferred

Preferred Qualifications

• Experience with investor relations or capital raising activities
• Knowledge of private equity or real estate investment terminology
• Previous exposure to fundraising processes and LP/GP relationships
• Project management certification or training

About the Company

Established in 2012, Faropoint is a pure play RE fund manager focusing on the last mile industrial sector. It is the most active aggregator of warehouses in the US in the past five years, operating through 7 regional offices with 120+ employees.