Executive Assistant, Faculty

Responsibilities

• Manage complex calendars for group leaders, including scheduling meetings, conference calls, and interviews.
• Coordinate extensive domestic and international travel arrangements and prepare detailed itineraries.
• Organize events, meetings, and conferences, managing A/V needs, catering, and location bookings.
• Process expense reimbursements and track outstanding expenses.
• Maintain and update group websites regarding publications and grants.
• Support group leaders with teaching duties, such as organizing course calendars and student meetings.
• Perform general administrative tasks including note-taking, filing, scanning, and ordering office supplies.
• Liaise with students and administrators at NYGC and partner institutions like Columbia University and NYU.

Requirements

• 5+ years of administrative experience, including expertise in calendar maintenance.
• Strong writing and editing skills with excellent attention to detail.
• Proficiency with MS Office (Outlook, Word, Excel) and Slack.
• Exceptional time management and organizational skills to balance competing priorities.
• Ability to maintain high levels of confidentiality and exercise independent judgment.

Preferred Qualifications

• Experience working in an academic, scientific, or non-profit environment.
• Undergraduate degree.

Benefits

• Comprehensive medical, dental, and vision insurance for employees and dependents.
• 401(k) with company match.
• Generous time off, including vacation, holidays, sick leave, and a paid winter break.
• Tuition reimbursement and an Employee Assistance Program.
• Flexible schedules and telework options for some positions.

About the Company

The New York Genome Center (NYGC) is an independent, nonprofit, academic research organization dedicated to advancing genomic research. Based in Lower Manhattan, NYGC focuses on developing new approaches to diagnosing and treating neurological diseases and cancer through whole genome sequencing, RNA sequencing, and state-of-the-art analytics.