Executive Assistant

Responsibilities

• Maintain executive agendas and assist in planning appointments, board meetings, and conferences
• Attend meetings and record detailed minutes
• Screen and redirect phone calls and manage incoming/outgoing correspondence
• Coordinate complex travel arrangements for executives
• Handle confidential documents with high levels of security and integrity
• Prepare invoices, financial statements, and provide bookkeeping assistance
• Monitor office supplies and negotiate terms with suppliers for cost-effectiveness
• Maintain organized electronic and paper record-keeping systems
• Conduct research and prepare professional presentations or reports

Requirements

• Diploma or Bachelor's Degree in a related field
• 3-5 years of relevant work experience, specifically as an executive secretary
• Proficiency in Microsoft Office Suite
• Familiarity with "back-office" software such as ERP systems
• Strong organizational, time-management, and multitasking skills
• Excellent oral and written communication abilities
• Ability to work effectively under pressure and maintain strict confidentiality

Benefits

• Comprehensive insurance coverage
• 30 days of paid vacation
• Annual flight ticket
• Access to training and professional development programs
• Coaching from experienced industry leaders

About the Company

Epic Piping is one of the largest privately owned and fastest-growing pipe fabrication firms in the world. With over three decades of experience, we provide unmatched service to the chemical, power, refining, offshore, and oil & gas industries. We are committed to fostering an environment of personal growth, continuous learning, and professional excellence.