Executive Assistant

Responsibilities

• Provide comprehensive administrative support to the Vice President, including calendar management, meeting scheduling, and appointment coordination.
• Draft, edit, and manage correspondence, reports, presentations, and other executive communications.
• Attend Board of Trustees committee meetings and prepare official meeting minutes.
• Coordinate contracts, affiliation agreements, leases, and other documents requiring executive signature.
• Process invoices, purchase requests, expense reimbursements, and track office budgets.
• Support the University's insurance and risk management programs by coordinating with brokers and campus departments.
• Monitor project timelines, deliverables, and action items across the Vice President's areas of responsibility.
• Manage day-to-day office operations, including meeting logistics, supplies, and vendor relationships.

Requirements

• Associate degree with significant related experience.
• 3-5 years of progressively responsible executive administrative support experience.
• Advanced proficiency in Microsoft Outlook, Word, Excel, PowerPoint, and Teams.
• Demonstrated ability to manage multiple priorities independently while maintaining strict confidentiality.
• Excellent organizational, time management, and communication skills.
• Strong attention to detail and the ability to proactively resolve issues.

Preferred Qualifications

• Bachelor's degree.
• Experience supporting a senior executive within a higher education environment.
• Experience supporting finance, operations, facilities, IT, or business administration functions.
• Familiarity with enterprise resource planning (ERP) systems such as Ellucian Colleague.
• Experience working with budgets, contracts, insurance administration, or risk management.

About the Company

Elmhurst University is a private institution dedicated to providing a transformative educational experience. We support the mission, vision, and values of our community through operational excellence and a commitment to continuous improvement.