Executive Assistant

About the Company

Durham Community Health Centre (DCHC) is a registered, charitable organization that provides integrated, accessible, and equitable community-based primary care, wellness services, and health education to Durham community members who face multiple barriers to their health and well-being.

Responsibilities

• Manage VP agendas, scheduling, and meeting materials
• Act as key liaison between VPs and internal/external stakeholders
• Collaborate with VPs on special projects and key initiatives
• Draft and review correspondence and follow-up on deliverables
• Coordinate travel arrangements and hotel accommodations
• Perform agenda setting and minute taking for key meetings and committees
• Prepare action item lists and follow up on appropriate items
• Research and prioritize incoming issues of a confidential or sensitive nature
• Maintain accurate and up-to-date Corporate Information Systems
• Generate briefing notes and build reports

Requirements

• Minimum 5-7 years of experience supporting VP or senior leadership
• Bachelor’s degree in communication or related field, or equivalent experience
• Proven ability to handle sensitive information with discretion
• Strong attention to detail, organization, and time management skills
• Proficiency in MS Office and various software applications
• Ability to multi-task and meet simultaneous deadlines
• Excellent verbal and written communication skills

Preferred Qualifications

• Office administration analysis/processing experience within a community health center model
• Familiarity with Ontario Health, MOHLTC, and other government funders’ parameters