Executive Assistant

About the Company

Doodle Labs is a fast-growing technology company building high-performance wireless communications for the drone and unmanned systems ecosystem. Our technology enables reliable, high-bandwidth connectivity across airborne and mobile robotic platforms operating in complex environments.

Responsibilities

• Orchestrate end-to-end meetings, including prep, agendas, note-taking, and tracking follow-ups
• Maintain systems, templates, and trackers to keep the Co-CEO and leadership team on track
• Manage complex calendars and scheduling across multiple time zones and competing priorities
• Own end-to-end domestic and international travel logistics, including visas and itineraries
• Handle sensitive communications and confidential information with high discretion
• Support operational projects such as office searches, build-outs, and vendor relationships
• Manage day-to-day Austin office operations, including supplies, mail, and visitor logistics
• Coordinate event and milestone readiness for tradeshows, offsites, and customer meetings

Requirements

• 2–5+ years supporting C-level or senior leadership
• Experience in a fast-paced, high-growth environment
• Expert complex calendar management and prioritization skills
• Proficiency in Microsoft 365 (Outlook, Teams, SharePoint)
• Strong professional communication skills across diverse cultures
• Ability to manage office operations and vendor relationships

Benefits

• Competitive base salary and performance bonuses
• Medical, dental, and vision coverage
• 401(k) with company contributions
• Professional development access
• Paid time off and company-wide holiday shutdown
• Commuter benefits