Executive Assistant Division President

Responsibilities

• Provide advanced tactical and strategic administrative support to upper-level executives
• Manage complex executive calendars, proactively resolving conflicts and prioritizing appointments
• Coordinate all aspects of executive travel, including international itineraries, visas, and budgets
• Act as a primary gatekeeper for communications, screening calls and emails on behalf of executives
• Prepare detailed meeting agendas, take minutes, and follow up on critical action items
• Handle sensitive and confidential information with the highest level of discretion
• Generate statistical and analytic reports and presentations to provide strategic insights
• Partner with the Chief of Staff on high-level planning and prioritization
• Coordinate administrative work across various departments and divisions
• Coach and mentor entry-level administrative support staff

Requirements

• 8+ years of related work experience, preferably in senior administrative support roles
• Proven expertise in complex calendar management and travel coordination
• Extensive experience providing advanced administrative support to upper-level executives
• High School Diploma, GED, or equivalent commensurate work experience
• Strong proficiency in Microsoft SharePoint and SAP Concur (or similar travel/invoice software)
• Exceptional communication skills and ability to interact with internal and external stakeholders

Preferred Qualifications

• Experience working within a large, complex global organization
• Advanced skills in creating executive-level presentations and analytic reports
• Demonstrated ability to manage high-pressure situations and last-minute travel emergencies

Benefits

• Comprehensive health, dental, and vision insurance
• Long-term and short-term disability insurance
• Generous time off policies, including 13 paid holidays and 15 days of PTO
• 4-12 weeks of fully paid parental leave based on tenure
• Employee assistance program and flexible spending accounts

About the Company

At HP, you’ll have a chance to create tools, technology, and solutions that reshape the way the world works in the future. Operating in over 170 countries, HP is a global leader that fosters collaboration and drives innovation. We believe every voice matters and strive to create a culture where everyone is respected and can be themselves.