Executive Assistant

Responsibilities

• Act as the CEO’s right hand to align priorities and drive execution across business and personal matters
• Manage the CEO’s calendar, triage issues, and act as an operational gatekeeper
• Coordinate complex domestic and international travel, itineraries, and logistics
• Prepare briefing packets, agendas, talking points, and background research for executive meetings
• Attend meetings, take notes, and ensure follow-through and accountability across teams
• Manage inbound communications and draft responses or presentations on behalf of the CEO
• Serve as a liaison between the CEO, staff, clients, vendors, and partners
• Support office coordination, including supplies, vendors, and internal events
• Create systems and processes to improve executive efficiency

Requirements

• 4+ years of Executive Assistant experience, including 2+ years supporting a CEO or C-suite executive
• Proficiency with Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams)
• Experience using AI tools to enhance administrative productivity
• Proven ability to manage complex executive calendars and travel logistics
• Exceptional organizational skills and ability to handle confidential information
• Strong emotional intelligence and professional communication skills
• Ability to work on-site in Lakewood, NJ and available for after-hours work as needed
• Authorized to work in the United States

Preferred Qualifications

• Experience in information technology or managed services industries
• Background in office coordination and onboarding logistics
• Experience supporting executive recruiting and leadership reporting
• Ability to travel occasionally on an ad hoc basis to accompany the CEO

Benefits

• Competitive salary of $65,000–$90,000
• Paid time off and company holidays
• Health, dental, and vision insurance options
• 401(k) retirement plan with company match
• On-site gym and modern office environment