Executive Assistant

Responsibilities

• Facilitate meetings and working sessions including agenda setting and time management
• Track, document, and follow up on action items to ensure timely completion
• Prepare and distribute meeting minutes, status updates, and stakeholder communications
• Act as the first point of contact for the supported manager, triaging requests and prioritizing communications
• Coordinate calendars, meetings, travel arrangements, and logistics using federal travel systems
• Prepare agendas, briefing materials, and ensure leadership is prepared for meetings and travel
• Provide expense report support and reconciliation assistance
• Manage incoming calls, visitors, correspondence, and general administrative workflows
• Develop, implement, and maintain administrative systems and documentation standards
• Draft memoranda, reports, and other official documents
• Perform quality control review of incoming documents and correspondence
• Coordinate with other administrative assistants and PMO staff
• Support training coordination activities and special projects

Requirements

• Bachelor’s Degree
• Minimum of five years of experience in executive administrative or PMO support roles

Preferred Qualifications

• CBP BI Clearance

Benefits

• Paid vacation & Sick leave
• Health insurance coverage
• Career training
• Performance bonus programs
• 401K contribution & Employer Match
• 11 Federal Holidays

About the Company

CTEC is a leading technology firm that provides modernization, digital transformation, and application development services to the U.S. Federal Government.