Executive Assistant

About the Company

Conetic is an innovative global company dedicated to transforming the flying experience by making the passenger journey engaging and truly memorable. By uniting Touch Inflight Solutions and ABOVE, Conetic provides a seamless, end-to-end solution for airlines to deliver fresh, personalized content to passengers.

Responsibilities

• Manage and coordinate professional and personal calendars for the CEO and Executive Vice President
• Schedule meetings, appointments, and complex domestic and international travel arrangements
• Coordinate personal administrative matters including medical appointments, documentation, and family logistics
• Prepare, track, and reconcile business and personal expense records
• Act as a trusted point of contact between leadership and external stakeholders, advisors, and service providers
• Maintain strict confidentiality and manage sensitive business and private documents
• Anticipate needs to ensure leadership is prepared for meetings, travel, and deadlines
• Support office administration and ad hoc executive projects

Requirements

• Previous experience as an Executive Assistant supporting senior leadership
• Experience supporting founders, entrepreneurs, or private offices with both professional and personal needs
• Strong organizational and time management skills
• High level of discretion, professionalism, and reliability
• Proficiency with Microsoft Office and travel booking tools
• Fluency in English
• Ability to respond to occasional urgent matters outside standard office hours

Preferred Qualifications

• Prior experience as a Personal Assistant, Private PA, or Office Manager supporting C-level executives
• Experience coordinating international travel, medical appointments, and external service providers

Benefits

• Flexible working hours
• Health Insurance
• Birthday Leave
• International team