Executive Assistant

Responsibilities

• Provide high-level administrative and clerical support to the CEO and Executive Team
• Manage the CEO's schedule, including setting meetings, appointments, and travel arrangements
• Oversee the development and maintenance of a management system for contracts and agency documentation
• Coordinate and plan all aspects of Agency and Management Board of Directors meetings, including agenda preparation and minute-taking
• Act as the Equal Employment Opportunity (EEO) Officer, ensuring compliance with civil rights and equal opportunity laws
• Supervise the receptionist staff, Client Experience Specialist, and Executive Office Administrative Assistant
• Draft routine correspondence, form letters, and internal newsletters
• Maintain strict confidentiality regarding all dealings with clients, staff, and public officials

Requirements

• High school diploma or equivalent (business college experience is a plus)
• Minimum of 5 years of progressive office management and leadership experience in a multi-tasking environment
• Proficiency in Microsoft Office Professional Suite and Adobe Acrobat
• Excellent diplomatic communication skills, both verbal and written
• Strong organizational and time management skills
• Valid driver's license and ability to travel when needed

Preferred Qualifications

• Knowledge of local, state, and federal government operations

About the Company

Community Action Partnership Hillsborough and Rockingham Counties (CAPHR) provides essential services to the community, including workforce development, education services, child development, food and nutrition programs, and energy assistance. We are dedicated to making a difference and helping our neighbors thrive.