Executive Assistant

Responsibilities

• Manage and prioritize the Senior Vice President for Development’s complex and dynamic calendar, resolving conflicts and aligning with strategic objectives.
• Draft, review, and refine correspondence, presentations, and briefing materials to ensure alignment with executive messaging standards.
• Serve as a key liaison between the Office of Development and the Office of the Dean of the Faculties of the Health Sciences.
• Prepare meeting materials, including agendas, background documents, and prospect briefing materials.
• Manage expense submissions and ensure compliance with institutional guidelines.
• Maintain contact records and meeting notes within the Salesforce database.
• Provide logistical support for departmental meetings, retreats, and team events, including catering and room reservations.
• Support team-wide operational needs, such as onboarding/offboarding logistics and office supply management.

Requirements

• Bachelor's degree or equivalent in education and experience.
• 3 years of related administrative experience.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational skills with the ability to manage multiple projects and meet deadlines.
• Excellent written and verbal communication skills.
• Ability to exercise sound judgment, discretion, and maintain strict confidentiality.

Preferred Qualifications

• Minimum of 4 years of progressively responsible administrative support experience.
• Experience working in a fast-paced executive office or a development/fundraising environment.

About the Company

Columbia University Medical Center (CUIMC) is dedicated to transforming health by driving discovery, advancing care, and educating leaders. The Vagelos College of Physicians and Surgeons Office of Development works to facilitate the relationships that support this mission.