Executive Assistant

Responsibilities

• Manage and organize the Advisor’s Outlook calendar and email, including booking client calls and prioritizing tasks
• Identify and implement processes to improve workflow, organization, and communication
• Handle phone calls and email correspondence on behalf of the Advisor, ensuring urgent messages are relayed promptly
• Prepare expense reports and review submitted documentation
• Coordinate daily meetings with the Advisor to discuss upcoming events, meetings, and logistics
• Plan travel arrangements and meeting logistics
• Draft and distribute emails, memos, letters, and various forms

Requirements

• 1 to 3 years of relevant administrative experience
• Advanced proficiency in Microsoft Office Suite (Word, Excel, and PowerPoint)
• Fluent verbal and written communication skills in both French and English
• Proven ability to deliver excellent customer service to internal and external stakeholders
• Strong organizational skills and high attention to detail

Preferred Qualifications

• Previous experience in the commercial real estate industry
• Familiarity with real estate terminology

Benefits

• Competitive compensation and a comprehensive, flexible benefits package
• Access to industry-leading training and career development programs
• A collaborative and inclusive work culture with various Employee Resource Groups
• Opportunities to work on innovative projects within a global professional network

About the Company

Colliers is a leading commercial real estate services firm driven by a mission to accelerate success for our people, clients, and communities. With a global network of 24,000 professionals across 70 countries, we provide expert advice to property occupiers, owners, and investors to create enduring value.