Executive Assistant

Responsibilities

• Provide high-level administrative and executive support to the Director of the Information Networking Institute (INI).
• Manage complex calendars, prioritize daily operations, and handle sensitive and confidential information.
• Coordinate faculty recruitment, promotion, and review processes, including managing Interfolio and candidate visits.
• Prepare correspondence, reports, newsletters, and PowerPoint presentations for the executive office.
• Oversee domestic and international travel arrangements, reimbursements, and university card reconciliations.
• Act as a primary point of contact for university leadership, faculty, industry partners, and international collaborators.
• Analyze monthly accounting statements and resolve discrepancies in departmental accounts.

Requirements

• Associate’s Degree required.
• 5-8 years of professional administrative support experience.
• Excellent organizational, planning, and communication skills.
• Ability to successfully complete a pre-employment background check.

Benefits

• Comprehensive medical, prescription, dental, and vision insurance.
• Generous retirement savings program with employer contributions.
• Tuition benefits and ample paid time off.
• Access to a fitness center and a free Pittsburgh Regional Transit bus pass.
• Support through a Family Concierge Team for childcare needs.

About the Company

Carnegie Mellon University is a private, global research university that stands among the world’s most renowned education institutions. The Information Networking Institute (INI) at CMU educates and develops engineers through technical, interdisciplinary master’s degree programs in information networking, security, and mobile and IoT engineering.