Executive Assistant

Responsibilities

• Provide high-level administrative and operational support to senior executives and managers.
• Manage complex calendars, meeting invitations, and travel arrangements including flight and hotel bookings.
• Coordinate and implement department events and manage office supplies inventory.
• Prepare and format data for regular and ad-hoc reports, dashboards, and presentations.
• Monitor departmental budgets, process invoices, and manage expense claims.
• Build and maintain effective relationships with internal and external stakeholders.
• Provide coaching and mentoring to junior administrative staff.
• Manage office logistics, including vendor liaison and coordination of premises-related matters.

Requirements

• 7+ years of relevant experience in an administrative or professional support function.
• Post-secondary degree in a related field of study.
• In-depth verbal and written communication skills.
• Strong analytical and problem-solving abilities.
• Proven experience in stakeholder management and collaboration.
• Ability to work independently and exercise sound judgment in a fast-paced environment.

Benefits

• Competitive salary range.
• Comprehensive health insurance.
• Tuition reimbursement programs.
• Accident and life insurance.
• Retirement savings plans.
• Performance-based incentives and discretionary bonuses.

About the Company

BMO Capital Markets is a leading, full-service North American-based financial services provider. As a member of BMO Financial Group, we offer a wide range of services including equity and debt underwriting, corporate lending, and advisory services. We are driven by a shared purpose to Boldly Grow the Good in business and life, fostering an inclusive and equitable workplace for our global team of professionals.