Executive Assistant

Responsibilities

• Provide high-level administrative and operational support to senior executives and their direct reports
• Manage complex calendars, meeting invitations, and room bookings to ensure efficient facilitation
• Coordinate and monitor departmental budgets, including processing invoices and tracking expense claims
• Lead the planning, coordination, and implementation of departmental events
• Act as a relationship manager for assigned strategic initiatives and build effective stakeholder relationships
• Manage SharePoint administration, including site management, document libraries, and version control
• Prepare and format data into regular and ad-hoc reports, dashboards, and tailored communications
• Coordinate travel arrangements, including flight and hotel reservations
• Oversee office operations such as supply inventory, premises coordination, and vendor management
• Provide coaching and mentoring to junior administrative staff

Requirements

• 7+ years of relevant experience in an administrative or professional support function
• Post-secondary degree in a related field of study
• Proficient in SharePoint administration and document management
• Strong experience in budget coordination and expense reporting
• Proven ability in stakeholder management and professional communication
• Expertise in travel coordination and complex calendar management
• Strong analytical, problem-solving, and organizational skills

About the Company

BMO is a leading North American bank driven by a single purpose: to Boldly Grow the Good in business and life. With more than 12 million customers, we provide personal and commercial banking, wealth management, and investment services across Canada, the United States, and globally.