Executive Assistant

About the Company

BestEx Research is an award-winning, high-growth, profitable algorithmic trading technology fintech company that executes over a trillion dollars in notional volume algorithmically for institutional clients. With 75 employees across offices in the US, London, Singapore, and India, we build the systems that power best-execution trading at global scale.

Responsibilities

• Provide fast, accurate, and thoughtful responses to requests and follow up on action items
• Coordinate travel itineraries and process associated expenses
• Complete scheduling and calendar management
• Provide effective meeting coordination including agendas, notes, action items, and follow-ups
• Assist with planning and execution of events, including logistics, vendor coordination, and catering
• Track key deliverables, deadlines, and ensure preparation of materials
• Maintain distribution lists and send department-wide communications
• Manage special projects and run occasional personal errands
• Prioritize tasks and organize daily schedules

Requirements

• 4+ years supporting a C-level executive
• Exceptional organization and follow-through
• Strong written and verbal communication skills
• Ability to draft and respond to correspondence on behalf of the CEO
• Comfort with ambiguity and shifting priorities
• Proficiency with Google Workspace, Zoom, and modern scheduling and expense tools
• Ability to work on-site, 5-days a week, in Stamford, CT