Executive Assistant

Responsibilities

• Provide high-level organizational and administrative support to the VP/GM Dispensing and the leadership team.
• Proactively manage complex calendars, resolve meeting conflicts, and coordinate on-site and off-site meeting logistics.
• Leverage AI-enabled productivity tools to enhance efficiency in document drafting, research, meeting summarization, and action-item tracking.
• Prepare high-quality executive briefing materials, PowerPoint presentations, and Excel spreadsheets.
• Manage business travel, accommodations, and expense reconciliation.
• Act as a primary administrative liaison for senior management and external stakeholders while handling confidential information with extreme discretion.
• Organize town hall meetings, including agenda preparation and presentation material development.

Requirements

• 10+ years of experience as an Executive Assistant, including experience supporting VP-level leadership.
• High School Diploma or GED required (College degree preferred).
• Proficiency in MS Office (Outlook, Word, Excel, PowerPoint).
• Experience using AI-enabled productivity tools and modern digital workplace applications.
• Hands-on experience with Workday.
• Proven ability to work in a fast-paced, multi-functional, and matrixed environment.

Preferred Qualifications

• Proficiency with Concur and SAP for travel and expense reporting.
• Strong critical thinking skills with the ability to verify and refine AI-generated content for accuracy and business alignment.
• Experience in a corporate or progressively responsible administrative role.

About the Company

BD is one of the largest global medical technology companies in the world. Advancing the world of health™ is our purpose, and we work to provide transformative solutions that turn dreams into possibilities across healthcare systems worldwide.