Executive Assistant

Responsibilities

• Manage executive calendars, scheduling meetings, appointments, and travel arrangements
• Act as the primary point of contact between executives and internal/external stakeholders
• Prepare reports, presentations, briefing materials, and correspondence
• Screen, prioritize, and respond to emails, calls, and requests on behalf of executives
• Coordinate meetings, including agendas, logistics, minutes, and follow-ups
• Support project coordination across departments, ensuring deadlines are met
• Handle confidential and sensitive information with strict discretion
• Assist with expense reporting, document management, and administrative tasks
• Anticipate executive needs and proactively resolve scheduling or operational conflicts
• Liaise with cross-functional teams including operations, HR, finance, and project management

Requirements

• Bachelor’s degree in Business Administration, Communications, Management, or related field
• 3–7 years of experience as an Executive Assistant or similar senior administrative role
• Strong proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word) and scheduling tools
• Excellent written and verbal communication skills
• Proven ability to manage multiple priorities in a fast-paced environment

Preferred Qualifications

• Experience supporting C-level executives
• Background in construction, energy, infrastructure, or industrial sectors
• Familiarity with project management tools (e.g., Asana, Monday.com, Smartsheet)
• Experience working in hybrid or multi-location corporate environments

Benefits

• Competitive base salary
• Medical insurance
• Paid time off and holidays

About the Company

BaRupOn LLC is a rapidly growing company operating in the energy and infrastructure sectors, working on high-impact national projects.