Executive Assistant

About the Company

Ava Labs is the team behind Avalanche, one of the most performant and widely adopted Layer 1 blockchain networks in the world. We are a global, world-class team of experts in computer science, economics, finance, marketing, and law, working to redefine the way people build and use finance and decentralized applications.

Responsibilities

• Orchestrate complex, high-priority calendars for three C-suite principals simultaneously
• Manage all scheduling for board meetings, leadership off-sites, and all-hands events
• Serve as the primary communication hub between executives and internal/external stakeholders
• Prepare briefing documents, meeting agendas, talking points, and follow-up summaries
• Plan and execute complex, multi-leg domestic and international travel itineraries
• Coordinate with executive protection and security teams regarding travel requirements
• Support the development of QBRs, board materials, and company-wide communications
• Manage vendor relationships and external service providers supporting the executive office

Requirements

• 5+ years of experience supporting C-suite executives in high-growth tech or financial services
• Exceptional written communication skills for board-ready materials and correspondence
• Proven ability to manage complex international travel and real-time contingency planning
• Fluency with AI tools to optimize administrative workflows
• Strong financial literacy for budget tracking and expense reconciliation
• Ability to maintain high levels of discretion and professionalism
• Bachelor's degree or equivalent professional experience
• Based in New York and available for international travel

Preferred Qualifications

• Genuine curiosity about the technology and business of Web3